October 10th Meeting Information
Friday October 10, 2008
Tentative Agenda
9am–1pm
(Pacific Time): Discussion of BEAPEX 2007 results –
especially new
results providing guidance for how we might design the 2009 experiments
1pm–3pm: Planning meeting for 2009
3pm–5pm: Continued discussion of 2007 results (if needed)
As mentioned in a previous email, people are welcome to either come to Berkeley or to participate by telecom. Please send Ron a note (rccohen AT berkeley.edu) indicating how you intend to participate in this meeting so an appropriate meeting room can be requested. Additionally, please inform Ron as to whether you will have material to present.
The Berkeley Chemistry IT folks like the Caltech product described below. Unless someone else has a strong favorite, we will give this one (with instructions from Berkeley IT) a try.
The College IT unit has tested this system and it works quite well – so here is some information you will need to get started if you want to try out this system for your next telecom meeting:
1. Only the host/scheduler of the conference needs to register. The other participants do not need to register. Visit this url http://evo.caltech.edu/evoGate, register, and download their manual (although it is really not necessary). Please note that after you register, and on any subsequent visit to this website, a java-applet client (Koala) will be loaded on the fly (Mac, Windows, and Linux supported). This may take a while – so be patient and let the program load – you will then be prompted to login.)
2. When you are ready to schedule a conference call, go to this same site and "book" a meeting. You can book a meeting for any length of time and at any time (days, weeks, or months) in advance. You can also schedule an impromptu meeting immediately provided that there is bandwidth and "space" on the server at that time.
3. After you have scheduled a meeting, you will receive an email with the meeting ID and password. All you have to do is forward the email to all parties "attending" the meeting. The email will contain the telephone number for North America (Caltech, CA and Brookhaven, NY), Europe (CERN, Italy, Germany, Slovakia) for meeting participants to call. At the scheduled date and time of the meeting, participants need to simply call the number nearest to them, enter the meeting ID and the password, and everyone will be connected. It is that simple and it is free – ok – for the price of a long distance call to Pasadena for those of us in the Western U.S.
Participants for any meeting can be anywhere in the world!
4. If your "meeting" is only a telephone conference, no one needs to be on the computer. In this case, the participants simply need to call into the meeting number (cell phones ok).
5. If your "meeting" requires the sharing of pictures, text, videos and/or PowerPoint slides, then all the participants who wish to see the images must be registered with EVO and must be logged into the EVO page, with the EVO client (Koala) loaded to see each other's desktops, etc. Mixed meetings are ok – some participants just calling in, some on the computer.
I hope you will give it a try – test it before your next real meeting.
The advantage is you can schedule your own conference call meeting and the cost is very low (only a long distance call to Pasadena, CA). If we decide that as the College we will be using a lot of this service, we can setup our own "phone bridge" to their system – meaning, we will call into a local number to participate in a meeting.
http://evo.caltech.edu/evoGate/