Minutes of the OCF Board of Directors Meeting of February 14, 1995 Attendance ---------- (A number of people arrived late due to a CS 164 midterm still in progress at the beginning of the meeting.) Board Members Present: Erik Agee Marco Nicosia Alan Coopersmith Peter Norby Kenji Hubbard Tracy Scott ShaColby Jackson David Shih [Site Mgr.] Michael Kaminsky Jennifer Snider [Gen. Mgr.] David C. Lee Chris Williams Board Members Absent: Tara Bloyd Erik Muller Nevin Cheung [Rune Stromsness mailed the General Manager last week to resign from the Board due to schedule conflicts with the meetings.] Others Present: Andrei Cogan Thomas Waung Tony Monroe Ari Zilka Andrew Swan The meeting was called to order at 7:17 pm in 120a Bechtel by Jennifer Snider. Old Business ------------ New Computers: Jennifer announced the OCF's budget request is due February 24, so we should have some idea by then how much we are going to ask for to spend on new computers. Discussion of which platform we are going to buy ensued, and it was decided we needed more information before we could decide. Volunteers were asked to gather data and report back next week on various platforms - Erik Agee will gather data on Pentiums, Andrew Swan & Andrei Cogan on Suns, Ari Zilka & Kenji Hubbard on IBM's, and Kenji on DEC's. Jennifer said that we don't need exact numbers, but as many specifics as possible will help our request when the ASUC reviews it. Reports ------- General Manager: Jennifer met with Matt Dundon, the ASUC SISG Program Director to discuss the OCF's budget for next year, and to discuss how the OCF's spending has gone so far this year. Jennifer reported on the current state of this year's budget and expenses: Account Budgeted Actual Remaining ___________________________________________________________________ Printed Forms/Stationery $ 100.00 $ 0.00 $ 100.00 Telephones 500.00 552.94 <52.94> Postage 10.00 0.00 10.00 Photocopying 500.00 0.00 500.00 Maintenance 1,300.00 0.00 1,300.00 Equipment Repair 4,900.00 1,905.20 2,994.80 Equipment Rental 400.00 0.00 400.00 Travel 0.00 321.11 <321.11> -------------------------------- TOTAL EXPENSES $7,710.00 $2,779.25 $ 4,930.75 ASUC Funding $7,210.00 $2,779.25 $ 4,430.75 Donations 500.00 0.00 500.00 -------------------------------- TOTAL INCOME $7,710.00 $2,779.25 $ 4,930.75 This does not include expenses the ASUC has not yet paid for, such as the office answering machine, the disks Kenji bought, or the photocopies made on our account this month. This year's budget had allocated $400 for rental expenses to cover renting a truck to bring computers up from UCLA. Since the ASUC decided these were Travel expenses, we are reallocating $321.11 from Equipment Rental to Travel to cover the actual cost, and $75 from the money remaining in Equipment Rental to cover the purchase of the answering machine bought for the office last semester. Also this year, we had $500 allocated for two phone lines in the office, but the bills for installation and connection just through December have already exceeded that. Since the office has been wired for ethernet (which will soon be connected to the campus network), we will no longer need a second line to have a modem in there, so Jennifer asked and recieved permission from the Board to have the data line disconnected. Jennifer also presented the current proposed budget request for next year that she worked out with Matt Dundon, based on Marco's proposal of $1 per user: Account Request _______________________________________________ Printed Forms/Stationery $ 100 Telephones 250 Postage 20 Photocopying 250 Maintenance 1,500 Equipment Repair 2,130 Computer/Copy Supplies (Toner) 750 New Equipment 5,000 ----------- TOTAL EXPNSES $10,000 The budget proposal will be finalized at next week's meeting, after we figure out how much we want to spend on new computers. Since people had expressed interest in solicting companies for donations for the new computers, Jennifer also talked to Matt Dundon to find out what restrictions cover this. We can get donations without ASUC approval as long as no strings are attached. If we need to agree to anything to recieve a donation the ASUC has to approve the agreement before we can accept it. Also when mailing companies to solicit donations, we can use stationery with the ASUC logo (in fact, it must have the ASUC logo if the ASUC pays for printing it), but we cannot use the University's seal without written permission from the Dean of Student Life. Jennifer announced that our purchase order for the copy account expired soon and asked who wanted to be listed as an authorized user on the next one. Marco Nicosia, David Shih, Alan Coopersmith, ShaColby Jackson, and Kenji said they would be willing to make copies of account forms when needed, so they will be listed on the copy account. Jennifer also announced that since the original phone in the OCF office was stolen, replacement phones have been provided by ASUC Recycling, the MBLGA, and Shac. Site Manager: In the past week, the site manager has had a couple of people ask to join staff and has recieved a donation offer of used Apollo hardware from a former OCF staffer. David also turned in the spring semester list of staffers needing after-hours access to the WEB. Engineer's Joint Council Rep: Since Nevin was absent, Jennifer reported that Nevin told her he no longer had enough time to be EJC Rep and was quitting. Jennifer asked for volunteers to replace him, but there were none. Erik Agee mentioned that he had been approached by an EJC officer concerning our desk in the EJC office and whether or not we will keep it now that we have our own office. Erik had told them to contact Nevin, but since Nevin is no longer the EJC rep, Jennifer said she would clear up the matter with EJC. The meeting was closed at 8:15. The next meeting will be next Tuesday, Feb. 21 at 7 pm in 120a Bechtel.