_______________________________________________________________________________ Open Computing Facility Board of Directors Minutes of May 13, 1995 Emergency Meeting Agenda * Year-End Spending * Eviction from the WEB ------------------------------------------------------------------------------- Attendance Board Members Present: (10 of the 11 members attended, so a quorom was achieved.) o Erik Agee o Alan Coopersmith [Secretary] o Kenji Hubbard o Michael Kaminsky o David C. Lee o Erik Muller o David Shih [Site Manager] o Jennifer Snider [General Manager] o Thomas Waung o Chris Williams Others Present: o Julie Lin o Tony Monroe o Andrei Moutchkine Members Absent: Since this was not a regularly scheduled meeting, non-attendance does not result in being dropped from the board. o Saar Picker ------------------------------------------------------------------------------- The meeting was called to order at 7:25 pm in the Cory Hall Moore Room by Jennifer. YEAR-END SPENDING ----------------- Jennifer presented the board with the following breakdown of the OCF's spending to date: Expenditures: LaserJet Printer $1905.20 ESDI (Apollo) Hard Disks 470.00 SCSI (SparcStation) Hard Disks 1145.29 Printer Supplies (Paper & Toner) 280.33 Tools & Security Devices 32.48 Telephone Service 696.67 U-Haul Rental 321.11 Answering Machine 75.74 Key Duplication 5.07 O'Reilly Books 48.00 Total Expenditures 4970.40 ASUC Funding 7210.00 Unspent ASUC Funds 2239.60 Allocations: Photocopying 200.00 2.0 Gig Sparc Disk 1250.00 Funds left to allocate 789.60 She told the board that in order to get its end of year accounting processed, the ASUC had moved up the deadline for spending funds to May 26. She reported that we had not yet gotten an estimate for recovering data from sandstorm's disk, and that O'Reilley was going to only charge us $48 instead of the earlier quote of $100 to ship us 3 boxes of books weighing in at approximately 90 pounds total. She pointed out the OCF still needs to get a bookshelf in the office to store the books. She then asked the board for suggestions on spending the remaining funds. Julie asked if we should rent storage space for the computers. The board thought the remaining funds would not be enough to store all the OCF's hardware. David Shih asked about buying a tape drive. Tom Waung pointed out there would probably be some more money left over from the funds allocated to the 2 gig drive, but thought a tape drive would cost more than we had. Jennifer said Kenji has agreed to let us borrow his tape drive for now when UCSEE is not using it and that Keir has a Exabyte tape drive for the OCF as soon as he gets around to bringing it to Berkeley. Alan presented a list of Apollo manuals and prices he and Kenji had compiled. Alan said the manuals were a selection of the ones the OCF does not have that he thought would be most useful to us - for instance it would have been nice to have the Account Registry and Network Computing System manuals last week when both systems were not behaving and many users found themselves unable to login. The board voted to spend $310 to buy one copy of each manual, and three of the Registry manual since it was only $6/copy. Alan moved to give the Sparc Managers the power to spend the OCF's remaining ASUC funds on RAM, disk, or whatever the Sparcs need to become useful to us. The motion passed unanimously. EVICTION FROM THE WEB --------------------- Jennifer then told the board what happened at the Thursday meeting with the Assoc. Vice Chancellor of IS&T. She, Marco Nicosia, and OCF Faculty Advisor Brian Harvey represented the OCF, and IS&T was represented by Assoc. Vice Chancellor Jack McCredie, Workstations & Microcomputer Facilities Director Laura Kim, and Workstation Support Services Director Jerry Smith. McCredie told them they are closing the WEB at the end of Spring Semester because IS&T doesn't have the funding to keep it open. Dr. Harvey offered to have the OCF keep it open for them, but McCredie refused. McCredie went on to say that they are planning to re-equip the WEB with Macintoshes and UNIX computers to make a ``general access facility'' for instructional use by departments such as Physics, Math, and Economics. However, the Chancellor's Campus Computing and Communications Policy Board rejected funding at their Tuesday meeting. The Chancellor however did not want to see the WEB closed and asked IS&T to submit a revised proposal. Laura Kim said she was ``very confident'' their proposal would be approved and that the OCF would have to be out of the WEB by August 1. IS&T said it cost $300,000 a year to power, staff, and provide security for the WEB. McCredie and Smith said they saw several possibilities at this point: * IS&T gets full funding from the Chancellor - the OCF is out of the WEB and the WEB stays open * IS&T gets partial funding from the Chancellor - the OCF stays in the WEB and the WEB stays open * IS&T gets no funding at this time - the WEB is closed, but the OCF can leave computers there for remote access until funding to reopen & re-equip the WEB comes through They recommended assuming the OCF would be out of the WEB on August 1 and said they had no other space to give us, but would support a request from us to the Space Allocation and Capital Improvements committee to find a new home elsewhere on campus. McCredie pointed out that the Chancellor had approved funding to turn Moffitt into a ``learning library'' and suggested the OCF look for a home there. After the meeting, Brian Harvey said it sounded like the OCF was left with two options -- take on IS&T for the WEB or talk to the Chancellor. Marco said he knew the Chancellor's wife's secretary and would talk to her about getting to the Chancellor. Brian said he would be gone much of the summer, but would be happy to send letters on our behalf while he is abroad. Kenji asked if anything had been done on talking to the School of Library and Information Studies. Jennifer said no one had told her yet who was supposedly talking to them on the OCF's behalf. Tony asked if the ASUC could provide computer lab or machine room space. Alan pointed out that the Eshleman offices wouldn't make good computer labs with their huge windows and lack of ventilation. Jennifer said the ASUC's tiny machine room is already filled with the ASUC Store and other ASUC business-side computers. Michael asked about the possibility of finding space at the Richmond Field Station. Jennifer responded that the last information she had was that space was tight out there and departments such as EECS were being asked to move their stuff to other locations. Jennifer asked the Board what they wanted to do in response to IS&T's proposal and eviction notice. The consensus of the board was to write our own proposal to the chancellor asking him to allow IS&T to re-equip the WEB only if we were allowed to remain. Chris suggested collecting user signatures to show student support. The meeting was closed at 9:30 pm. Respectfully submitted, Alan Coopersmith, OCF Secretary