Date: Mon, 27 Sep 1999 22:19:34 -0700 (PDT) From: Jennifer Tsoi Reply-To: OCF Staff To: ocf-announce@OCF.Berkeley.EDU Subject: Board of Directors Minutes, 13 September 1999 OCF Board of Directors Meeting 13 September 1999 Board members present: Stephen Callahan (calman) Eugene Chan (ceugene) Devin Jones (jones) (gm) Yosen Lin (yosenl) Stephen McCamant (smcc) Ken Ott (kenao) (gm) Susie Tang (suztang6@uclink4) Katrina Templeton (katster) (sm) Jennifer Tsoi (jentsoi) Board members absent: Wendy Hwang (wenhwang) Susie Kang (skang) Luns Tee (tee) Others present: Brian Buchanan (brian@soda) The meeting was opened at 5:15pm Agenda: I. Welcome II. Reports General Manager Site Manger III. Staff Hours IV. Budget V. Publicity VI. Advisor VII. Web-serving policy II. Reports General Manager Devin reports that nothing's really happened since last week. The webpage continues to be worked on, and there's a new logo on the front page. Contact gm@ocf if any staff is interested in helping out with the webpage or publicity. The CSUA has some hardware that they can donate to us. Devin will get more concrete details next time. Ken reports that a DailyCal writer asked for information about the OCF and that we may soon appear in a DailyCal article. Regarding the Ultra10 donations, we should know something by the end of the month. Site Manager Kat reports that Luns brought up the new disks on death, and so quotas were increased accordingly. New quota allocation (as approved last week): 8MB home 8MB web 10MB mail III. Staff Hours Devin encouraged all staff to hold at least 1 hour of staff hours to accommodate all the users that may be coming in for rereg. Rereg will hopefully start in the next couple weeks. Tabling on Sproul was extremely successful for us last Wednesday, (we passed out flyers and got about 40 new user signups from the table). Thus, we should continue to do so, at least 1 day a week. Staff who would like to hold staff hours and/or table can contact Kat or Ken. There was also talk about possibly tabling at other areas, such as Northgate, Wurster, etc. IV. Budget We discussed possible ideas for this year's purchases. We have about $13,000 available to spend. High priority items: Printers (HP LaserJet?) $2,500 New Disks + Boxes (more quota!) $5,000 Publicity (flyers, t-shirts, etc) $2,000 Security (lock-down kits, etc) $1,000 Scanner/CDR (we already have these!) $0 We'd have about $2,500 left. Purchasing ideas which were tossed out: PCs/Macs/other cool projects neon sign (if/when we get a 24 hour lab space) big umbrella (for tabling) web-cam(s) digital camera(s) V. Publicity Ken is looking into the possibility of purchasing a large vinyl banner, the kind you see hanging from the balcony of the student union. Ken also asked for help in making and distributing flyers. He mentioned the reshalls and campus buildings as places to distribute. VI. Advisor Kat went to speak with Brian Harvey, who agreed to be our faculty advisor. VII. Web-serving policy Brian Buchanan from the group 2MarsBy2012 requested that the OCF colocate their server according to our colocation policy. He provided written answers to the questions listed on our policy, and Devin read them aloud. The Board asked a few follow-up questions, and then passed his colocation request 6-0-0. (see below for Brian's written answers) The web-serving policy discussion was tabled for the next BoD meeting. Due to a scheduling conflict, the next meeting will take place on Wednesday (instead of Monday), September 22, 1999 at 5pm. Location TBA. We will also decide on the permanent day of the week to meet. The meeting was closed at 6:15pm. ----------------------------------- OCF Colocation Application Brian Buchanan (representing the "To Mars By 2012" club) (510) 664-2171 brian@soda.berkeley.edu 1) What is your university affiliation? I am an undergraduate student. 2) What is the server used for? The server's primary purpose is to serve as an information repository for the Mars By 2012 club. The server serves static and dynamic web content, hosts the database backend, and serves as a software development machine. Additionally, the server hosts the CVS repositories, web pages, and FTP archives for a few open source projects (some are related to the Mars By 2012 club, and others are not). The server also hosts a text-based Star Trek role-playing MUD. Specifically, the machine provides the following services: Anonymous FTP SSH SMTP, with relaying restricted to localhost HTTP/HTTPS HoloTrek, the aforementioned MUD. Network traffic is expected to be very light on average. 3) What is your reason for the request? As the Mars By 2012 club is not currently associated with any campus department. The CSUA is unable to host our machine, and the EECS department is unwilling. Our current hosting is split between a graduate student's office computerm, from which we will soon be evicted, and the server this request concerns, which is currently hosted on my residence hall network connection. 4) How long will the OCF need to host the server? Until the Mars By 2012 club finds a sponsoring department, or at the latest, May of 2002. 5) What resources does the server require (power, network, personal access, etc.)? One 110V electrical connection and one 10bT network connection are required. Personal access to the server will be required at infrequent intervals to perform upgrades or repairs as necessary. 6) What extra tasks will the OCF staff need to perform to maintain the server (backups, rebooting, etc.)? Other than rebooting the server in the event of catastrophic software failure (which has never happened), no extra tasks are required of the OCF staff. 7) How does the server benefit the OCF? The OCF gets that warm fuzzy feeling that comes from helping out a fellow student group. The OCF also gets my eternal gratitude and an offer of volunteer consulting services should the OCF need a favor. 8) How does the server benefit the general campus community? The server benefits the members of the Mars By 2012 club by providing a central clearinghouse for information on club projects and other activities. The general campus community benefits from the recognition we get from our research and design projects. -- Brian Buchanan brian@CSUA.Berkeley.EDU -------------------------------------------------------------------------- FreeBSD - The Power to Serve! http://www.freebsd.org