-------------------------------------------------------------------------- Open Computing Facility Board of Directors Meeting 21 September 2000 Board of Directors members present: Bem Jones-Bey (ajani) Primrose Boyuton (pboynton) Brett Cannon (bac) Eugene Chan (ceugene) Wayne Chan (wyc) Andrew Cheng (drew) Jeff Emrich (jeffe) Gabe Gonzalez (gmg) Ivan Jen (ivan) Wayne Kao (kaow) Eugene Kim (eek) Stephen McCamant (smcc) Akop Pogosian (akopps) John C. Tsai (jtsai) Others in attendance: Stephen Callahan (calman) Stephanie Hou (stephhou) Jiong Shen (jshen) The meeting was opened at 7:00 PM. GM Report Steve M said he reserved the room in Dwinelle. We can use it for meetings except during finals and holidays. Eugene jokingly suggests we try reserving Pimmentel for meetings so we use the turntable in there. Steve M wants to make sure everyone was receiving bod@ocf email. Akop says Patrick said we can advocate publications to install a drinking fountain in the lab. Bem said he can add new bod and staff members to the staff and bod aliases if they aren't on them already. Andrew was wondering if he should be in the bod group. Steve M said the important groups are approve and ocfstaff. Akop said was going spend some time looking how groups are setup right now. The really new people go into approve. Bem says we have too many groups. Steve M says he's been compiling Open SSH and working with Linux. Steve also says Patrick has been doing stuff. The security guy's coming back Tuesday and we're working on getting locks on doors. Steve also asks about the keys to the file cabinet. SM Report Akop says we got a new batch of carts we filled with junk, and someone else filled them with other junk too. He's planning to install CPU fans this weekend. Steve M said Akop could enlist other people to help him with that. Akop updated the aliases file so sm and gm aliases go to the right people. decal.org is now up and running. Akop said he and Patrick were concerned about the CDs that came with the Gateways, so they took them to Barrows. They found the missing Windows 98 CDs which need to be returned to Gateway. Akop says Ken will do it. Old Business Budget Steve M says we can't spend any money until we have a budget. There are two pots of money that we have, our allocation as a student-initiated group ($17,500), and there's Eshleman master plan money which we don't have to allocate Bem wonders if we can buy pizza; Euguene ponders if we could buy a "pizza guy." There was some talk about the phone costs. We want to get the old phone number directed to Heller. Steve M says we're currently paying for the Barrows phone. Steve M says he doesn't know how much the phone costs, but "it's more than you would expect." Akop was wondering if we get voice mail since it costs so much; Steve M didn't think so. Steve M says we traditionally buy toner and paper and buy equipment at the end of the year when we have money left. Akop says we buy throughout the year but spend a lot especially at the end of the year. Steve M says we also have more possible expenses such as air conditioning and mini-blinds, but he doesn't know much those will cost. Bem says we shouldn't distinguish between supplies and computer supplies since basically all the supplies we buy for OCF are computer supplies. Bem is hungry and wants to get the budget done quickly and vote. Steve M says we need to make the numbers add up to $17,500. Bem says we should get rid of Equipment and reduce Supplies. Akop says we'll spend a lot on toner since users are printing a lot, and we need to spend money on a switch. He also noted that because we're paying for a switch, the switch people will fix the switch without additional cost. The budget everyone generally agreed on is here: Stipend Advertising 250 Equipment repair Supplies 2,000 Computer supplies 14,200 Telephone 800 Postage Misc Expenses Equip rental Travel Subscriptions Programs and Events Photocopying 250 Printing Equipment Misc income Hostnames Steve C says we've had some debate about this issue, but it turned into a holy war. He notes that "The Chan Brothers" had some discussion about this, and he's going to send another email out about the subject. Steve C lists the people he is going to add to the hostnames committee mailing list. Primrose said she doesn't want to be on the mailing list cause everyone shot down her idea, and there was some discussion about whether her idea really was shot down. Bem, still hungry, told them to figure it out over email. Steve C said the committee has decided to have subsets, but there is still a lot of discussion about the naming convention for the Windows boxes. Akop needs 17 names for the Ultra 1's by this weekend. Steve M asks if Steve C got an email from him about this issue. Steve M reminds everyone that if we want to approve host names we need to have a General Meeting (this voted on at the last General Meeting). Primrose motions next week's meeting be a General Meeting. Wayne L seconds. The motion carries by acclamation, so next week's meeting will be a General Meeting. Akop was wondering how he'd name the Ultra 1's this weekend. Eugene said we could just use the old names. Andrew left the meeting and gave his voting rights to Steve C. Steve M read the constitution to confirm that transferring voting power to someone wasn't allowed. There was a lot of discussion about old hostnames. Eek's position Eek says he wants to head "an office of bureaucratic affairs." Bem moves he gets Eek the "office of bureaucratic affairs." Steve C seconds. Eugene suggests the board be able to vote him out. Bem says the office will report to the GM, then BoD, in that order; it won't need to report to the SM because it's a bureaucratic office. The holder of the office can be voted out by the majority of BoD. Bem says, "this office only pretends to have power, and has all the power of any bureaucrat, which is none." Steve C proposed an amendment that the office holder is responsible for "dealing with old staff," and will "deal with all their bitching." Bem agrees that Steve C's amendment is a friendly amendment. Primrose seconds the amendment. Steve M says for the record, he didn't think this is a great idea. Akop motions we vote by secret ballot; Bem seconds. Akop proceeds to tear little pieces of paper. Bem and Akop then recind their motion to vote by secret ballot. Steve M said the secretary should record each vote. Wayne L proposes that the office would have no power, but Bem notes that that is already in his motion. The vote for Bem's motion: Ayes: Eek, Wayne C, Jeff, Primrose Nays: Eugene, Gabe, Brett The motion carries. (At least I think that's who voted for what people changed votes or something cause my notes are messed up there was a clear majority though) Corel Office Steve C said he's going to get the professional edition because the manuals are nice and only come with the professional edition. Office can be used on one computer. Akops asked whether he should create a Linux software repository with a 1 gig disk but other people opposed the idea since the drive isn't installed yet and 1 gig isn't a lot. Bem confirmed no one has a problem with Corel Office, so we could move on. New Business Water cooler Steve M said Ken suggested we get a water cooler for Heller, probably because Ken was thirsty. People in general should be well-hydrated. Primrose said Patrick said we could install a drinking fountain instead of getting a cooler. People thought the cooler would be a bad idea. Eugene added that it'd be harder for Eek to contaminate a drinking fountain. Web site, webmaster? Steve M says Ken used to update it. Akop says anyone in group www can change the site but that people should email the staff list before changing anything. Steve M confirmed what Akop said. Steve C said Ken did a really good job as webmaster. Steve C disagrees with Steve M and Akop's suggestion that people email staff before updating the site, and says things are working fine as they are. There was a problem last week where someone put something about needing more account forms on the web site. BoD elections Steve M explained how BoD worked. Steve C said BoD members only have to attend every other meeting. Bem nominated Steve C, and Primrose seconded. Jiong nominated himself, Steve C seconded. They were approved by unanimously by acclamation. Eugene motioned to close the meeting, Bem seconded. The meeting was closed at 8:20. Recorded by Wayne Kao (kaow).