* Open Computing Facility (OCF) Board of Directors (BoD) Meeting * 25 September, 2003 ** Attendance and Rosters ** *** Board of Directors as of 2003-09-25 *** (name - login) Akop - akopps David - remlluf Devin - hones Eleen - eleen Elliot - elliot Gabriel Gonzalez - gmg Jimmy - jkit Jun - kitajun (missed 1 mtg) Karl - karlchen - soon to be 'quarl' Nick - njstahl Patrick - cpfeyh Solitaire - sajmm Will - wharris Yonathan - yonasfaw *** In Attendance 2003-09-25 *** name - login - on BoD - want BoD? Elliot Block - elliot - y George Wu - geo - n - y Devin Jones - jones - y Matthew Fong - mattfong - n Elizabeth Makayed - makayed - n Patrick - cpfeyh - y David - remlluf - yes solitaire - sajmm - yes Arianne Wang -- -- -- Jun Kitagawa - kitajun - y Eleen Chiang - eleen - y Jimmy Kittiyachavalit - jkit - y Akop Pogosian - akopps -y *** Board of Directors for 2003-10-02 *** name - login Akop - akopps David - remlluf Devin - jones Eleen - eleen Elliot - elliot Gabriel - gmg - has missed 1 mtg George - geo Jimmy - jkit Jun - kitajun Karl - karlchen - soon to be 'quarl' - has missed 1 mtg Nick - njstahl - has misssed 1 mtg Patrick - cpfeyh Solitaire - sajmm Will - wharris - had missed 1 mtg Yonathan - yonasfaw - has missed 1 mtg ** Meeting Minutes ** *** jkit calls meeting start *** *** Air Conditioner (AC) issues *** - the official policy is that OCF staff just uses the AC, is not responsible for trying to fix it - Building operations will install a new circuit breaker *** Printing *** - Paper is going into cabinet outside server room - or e-mail gm@OCF *** Server Room Keys *** - Who needs keys? - Devin will change combination to lockbox *** Hailstorm *** - Devin reports hard disk is dead - recommends take computer down, put Mac in place - (this is done, as of later that night) *** Preapprove vs. Approve *** **** Preapprove **** - has extra features - checks if account exists - checks if user is a registered student - but you can check these things on your own, too. *** Cleaning *** **** Intro **** - We used to have a lab in Barrows - Now we don't - We have to clean it out - There's old Sun equipment - old SCSI hard drives - "nothing too exciting" **** Senior staff reported available: **** - Gabe and Devin **** Scheduled **** - 72 Barrows - Monday 9/29/2003 7pm - Meet in Heller Lab **** Staff Signed Up **** - Elizabeth - Matt - Devin - George - Eleen - Jimmy - Jun - Elliot - Akop, but can't make it until after 9pm *** Sol's Stuff *** - Eleen introduce's Sol's website - Redesign of OCF website - Organize information so it's more accessible - Posted his latest round of stuff to staff e-mail list - people should tell them what they want included *** CalNet Authentication *** - Devin attended an info session - Gives a mini-lecture here. - Our Current System: Account Forms - SID - Is s/he a valid Berkeley person? - (e.g. student/faculty/staff) - Name - verification of identity - Signature - a legal formality - Photo ID - to make sure name=person - CalNet - Mechanism - Your web page transfers login request to CalNet authentication page - CalNet Authentication Page - Gets SID and password from user - If successfully authenticated, CalNet sends the following information back to your page - userID - name - e-mail - student status - CalNet does NOT report SID - SID+name together are either used to verify your identity in some places or are very close to being able to identify you and are thus dangerous and undesirable to have together - What we can do with CalNet - Username=login - using CalNet ID isn't going to totally eliminate account forms. - CalNet hopefully makes account signup faster - Devin: "up until now we didn't know if we could get a constant username (as opposed to session ID) and/or real name" - Now we know we can. - Miscellaneous - Akop: How do we prevent people who already have OCF accounts from double signing up? - Do we have a way of checking for double accounts with the current system? - Patrick: rereg - Does the constituion say anything about only student, faculty and staff getting accounts? Would using CalNet allow inappropriate people to get accounts? - When do CalNet accounts expire? - If CalNet doesn't expire immediately, it would allow non student/faculty/staff to get an OCF account, even after they've left. - What is our policy on alumni accounts? - How would group accounts work? - Independently of CalNet (paper system). *** Class Accounts *** - For departments' TAs/classes - Devin proposes this new account type - Right now - we allow students and student groups - if a class wants it - make sure they have a professor's notice - ask if they're running class continually or just this semester - if just this semester, put it in their home directory - if continually, and/or a huge common class, it's okay, give them account - Who's responsible? - usually the head TA - Who wants accounts? - generally people want the URL - redirection? - Class Account Prototype - no home directory - be in a specific place for class accounts - whole different style of account - take into account history/continuity of a class? - automatic system to preserve/destroy archived semesters, without the TA having to deal with managing the historical files. - Jun: Would we require reregistration each semester? - Devin: Possibly, but make it a very low-hassle procedure for the TAs. - Since class accounts are new, do we have to change our formal written policies? - Devin: "I may just do it" - Eleen: "Just tell us if you do it" - We think Devin can just make the change to policy - check staff list for objections about policy votes? *** Rearranging Heller Lab *** - Make space for Dells? - Moving the book case - throw out old books - books go to library? - store books somewhere - only post a paper list in the common space, so as to save space in the lab - Add a table under the whiteboard? - Talk to building operations - Do we need a table? - Ostensibly using it for laptops - Devin wants a row of UNIX machines - The masses want Windows - Remove Hurricane? - There's currently no room to use the iMac - Put the Macs next to each other? - Arrange the tables in a "doughnut" (donut?) in the center of the room? - No money for desks - Geo suggests use Keyboard/Video/Mouse(KVM) switches between Sun and Windows boxes so that you can switch between them without taking up extra desk space - e.g. the Sun only row can be converted to Windows by flipping a switch - (you need functional windows computers hooked up alongside the Sun boxes but don't need a spare monitor, keyboard, mouse, because they're shared) - E-mail staff@ocf with ideas - Extending current desks? *** Fund Raising *** - Patrick: - Renting out our space - Provide support for meetings - Akop: - Provide pre-setup systems for meetings? - (As opposed to having to deal with configuring other peoples' stuff) - What kinds of services can we provide? - Games Night - problems: - need licensed games - Last year OCF people got paid to do the electronic ASUC election - It was a huge project - Maybe OCF can get involved as an organization - Even if we don't donate the individual voting stations, maybe we can provide the server work they need. - Staff wouldn't have to work the voting stations, either. *** ASUC Mini-Computing Center *** - ASUC wants a small general use office on the second floor of Eshleman, behind the ASUC offices. - We could make a satelitte OCF space in there with our extra Dells - Issues - It'd be a pain for them to come down to us in Heller Lab to get support/sign up for accounts - We have a mailbox in Eshleman - Akop: but nobody checks it - but Karl Chen (login:karlchen) is already in charge of working with ASUC - ASUC Senate Meetings - every Wed. 7pm...sometimes lasting until 4am *** Use the newsgroup! *** - news server: news.berkeley.edu *** Fake Closing *** - Jimmy motions to close meeting - Eleen seconds - Jimmy revokes notion *** BoD Elections *** - George (geo) wants to be on BoD - Devin explains BoD - geo elected *** Endings *** - Patrick: email smcc ask about how use attendance script - Eleen motions to close - Patrick seconds ** End of Meeting **