Open Computing Facility (OCF)
Board of Directors (BoD) Meeting Minutes
23 October 2003
Table of Contents
- Attendance
- In Attendance
- Board of Directors as of this Meeting
- Board of Directors as of next Meeting
- Minutes
- Personal Introductions
- Clarification on GM Voting
- General
Manager (GM) Message
- Signed up for live.berkeley.edu
- Signed up for iGive
- AC is Fixed
- Site
Manager (SM) Message
- Virtual hosts created
- Assisted CalFacts
- Cleaning
and Organizing
- Cleaning
- New location for printer paper
- Voting
on Potential Purchases
- Our
Current Budget
- Paper
- SSL
Certificates
- Webcam
- Robotic
arm discussion postponed
- Supplies
- General
User Account
- ASUC
Satellite OCF Station
- Fundraising
Update
- Contacting
Companies
- T-Shirts
- Printing
Quota Issues
- OCF
Social Events
- Mondo
Gelato tonight
- Other
options for the future
- OCF
Documentation Project
- Miscellaneous
Questions
- Problems
with people who have the same (real) names
- BoD
Elections
- Closing
Attendance
In
Attendance
name (login)
- elliot
- mbh
- njstahl
- laotzu
- yonathan
- phlee
- geo
- cpfeyh
- akopps
- remlluf
- jones
- wyc
- sajmm
- kaisenl
- jkit
- eleen
- kitajun
- ajani
Board of
Directors as of This Meeting
|
| name (login) |
| attendance |
| notes |
|
| akopps |
| present |
|
|
| jkit |
| present |
|
|
| eleen |
| present |
|
|
| geo |
| present |
|
|
| remlluf |
| present |
|
|
| cpfeyh |
| present |
|
|
| jones |
| present |
|
|
| elliot |
| present |
|
|
| sajmm |
| present |
|
|
| yonathan |
| present |
|
|
| wharris |
| absent |
| tonight is second consecutive absence |
|
| balciun |
| absent |
| tonight is second consecutive absence |
Statistics:
- total members: 12
- needed for quorum: 8
- present: 10/12 (83 percent)
- absent: 2/12 (17 percent)
Board of
Directors as of Next Meeting
|
name (login)
|
notes
|
|
akopps
|
|
|
jkit
|
|
|
eleen
|
|
|
geo
|
|
|
remlluf
|
|
|
cpfeyh
|
|
|
jones
|
|
|
elliot
|
|
|
sajmm
|
|
|
yonathan
|
|
|
mbh
|
|
|
njstahl
|
|
|
phlee
|
|
|
kitajun
|
|
Statistics:
- total
members: 14
- needed for quorum: 10
Changes to Board of Directors:
- Dropped
- Added
- mbh
- njstahl
- phlee
- kitajun
Back to the Table of
Contents
Meeting Minutes
Opening
Quorum achieved, meeting opens 8:11pm
Personal
Introductions
Everyone introduced her/himself, with
names and positions at OCF.
Back to the Table of
Contents
Clarification on GM Voting
wyc and ajani say: GMs can't second
motions
GMs can't vote unless it's a tiebreaker
Procedure:
- First ask
if all are in favor
- If no,
then do a secret ballot
- Count
yes, no and abstains
- Votes need 50.1% not counting GM
Back to the Table of
Contents
General Manager
(GM) Message
live.berkeley.edu
- jones has
signed us up for live.berkeley.edu
- eleen: In
the future, our events will be posted on their Live
system.
- wyc: We
shouldn't support CSBA
(who sponspored Live);
they e-mail spam us.
- jones: They come up with good ideas
at more than 50 percent of the time
iGive
- Ken has
set up iGive for us.
- What is
iGive?
- iGive is
a system where people can buy items online, and a percentage of the
cost of the item goes to the OCF.
- Same
idea as eScrip
- To use
it, you have to enter the OCF's identification code (not specified
in meeting) when you buy.
- iGive sells through any number of
popular retailers (example given was Best Buy).
AC is Fixed
- Circuit
breaker has been replaced.
- AC should be capable of being on all
the time; if it is off, then someone has turned it off
intentionally.
Back to the Table of
Contents
Site Manager
(SM) Message
Virtual Hosts Created
- jones has created a number of
virtual host accounts for people.
Assisted CalFacts
- jones helped CalFacts with their
"totally insane" web project.
Back to the Table of
Contents
Cleaning and
Organizing
Cleaning
- jkit:
Things that need to be cleaned:
- Keyboards,
especially those of the Windows machines.
- If
everyone could clean one keyboard, it would really help.
- Ideally,
one person could take responsibility for maintaining one keyboard.
- Behind
the computers and monitors
- The lab
in general
- If you're
in the lab and there's a free computer, take the opportunity to
clean.
- Cleaning supplies are located in the
bottom left desk drawer.
New location for printer paper
- Printer
paper should be accessible to all staff.
- We're
moving printer paper out of the server room into one of the file
cabinets.
- The key
to the paper cabinet will go in a lockbox
- We're
obtaining a lockbox from Barrows.
- Staff will get the combination to
this lockbox.
Back to the Table of
Contents
Voting on
Potential Purchases
Our Current Budget
We have $5000, including the $1000 ASUC
is supposed to (but has yet to) give us.
Paper
We need to buy paper. Estimated cost:
approximately $2000
SSL Certificates
- Purpose:
to provide authentication from e-mail clients to our server, we need
a certificate.
- This
certificate needs to have a signed public key from an SSL
certificate authority.
- The
certificate authority is an organization that verifies your
identity before selling you a certificate.
- The
certificate authority must have their key built into all browsers
- That is,
our provider needs to be reputable enough such that software
providers (e.g. Microsoft) have programmed their software (e.g.
Outlook) to trust certificates from the given provider.
- jones
says that the cost is between $150 and $400.
- jones
wants permission for a purchase of no more than $500 (for each cert, see below)
- There is
a yearly renewal fee for a certificate.
- akopps:
we need two certificates, one per hostname.
- We need
one certificate for our e-mail server, and one certificate for our
web server (for webmail, etc.).
- remlluf:
Forthcoming campus policy requires all mail servers to have relaying
disabled and have a certificate of authentication.
- In the
distant future, campus will provide SSL certificates, but not any
time soon.
- The
certificate will help us relieve our open relaying status.
- The Board of Directors voted
unanimously to approve spending of up to $1000 to obtain two SSL
certificates.
Webcam
- Purpose
- Not for security
- Remlluf: Can we hook it up to be
a security device
- Devin: it's possible
- Lets you see how many people are
there
- It's cool
- Tradition--since 1999
- It makes Devin and Wayne sad not
to have it :(
- Price
- Eugene looked into price two weeks
ago: $100-$200
- wyc: USB webcams are a lot
cheaper, $20-30
- jones: the kind we want is
cheaper. Cheapter ones are less detachable.
- This is good because they're
harder to steal
- jones: It was would be nice to
just allocate $ now
- jkit: should the payment money
come from ASUC allocated funds or miscellaenous funds?
- Implementation
- We could use a cheap computer or
video card to do it
- akopps looked into hooking it up
to a Sun but couldn't find the software
- Vote to allocate up to $200
- For: 4
- Against: 2
- Abstain: 1
Robotic arm discussion postponed
Supplies
Eleen: do we have enough supplies?
Cpfeyh: yes.
Back to the Table of
Contents
General User
Account
remlluf: Under forthcoming campus
policy, general user account is prohibited.
Everyone needs a unique account with
password, passwords must be encrypted.
Back to the Table of
Contents
ASUC Satellite OCF Station
- jones: they have tables but no
attachment spot for security
- we'd have to drill holes
- they're probably ok with this
- devin asked tayina, no response
- have building ops drill holes or
use?
- Jones wants to do it himself, not
wait for anyone
- jones is going to set up machines
on Sunday afternoon at about 2pm in OCF lab, get them ready to move
- interested staff can come
Back to the Table of
Contents
Fundraising Update
Contacting Companies
- Cpfeyh
- contacted
an old staff member
- trying
to find chanels to go through
- gateway
- there's
a specific bond line
- got errors and didn't have enough info
- has
partial draft of a letter
- couldn't find corporate address
- doesn't need help yet
- people
can help find
- need
avenues for asking companies for donations
- info for specific companies
- if
people know or are interestied in finding out, let him know
T-Shirts
- Nick
- contacted vendor
- need more info to get quote
- do we want double sided?
- Colors?
- Ideas
- Bem
- make a contest sign, put it up
in lab
- more visibility that OCF is
student group
- designs
- to whom does this shirt cater?
- Only OCF staff? OCF users and
staff?
- Everyoen?
- Eleen: make a flyer with
guidelines and deadlines
- wyc: vanity e-mail address?
- Devin: does anyone care?
- akop: anyone can get vanity
hosting at uclink
- virtual hosting: NO
- quota increase BAD
- long term changes bad
- wyc: rollover pages?
- prize set at a free shirt and 250
pages for you or your friends
Back to the Table of Contents
Printing Quota Issues
It's confirmed that 1 page (single or double-sided) always counts as 2
Find where the quota decrements and divide by 2
Tell anyone who asks “show us a page with 1 side!”
Back to the Table of Contents
OCF Social Events
Mondo Gelato Tonight
Other options for future
- Barbeque
- DDR
- We used to eat after bod
- LAN Party
- internal lan party is cool
- outsourced and paying lan party is
bad
- Poker
- Social ideas? Email GM
Back to the Table of
Contents
OCF Documentation Project
Use the wiki
Back to the Table of
Contents
Miscellaneous Questions
Jkit: feel free to ask questions
What happens if fist someone and there's already an account with the same name?
check
directory.berkeley.edu
ask root staff
bring this up online
Back to the Table of Contents
BoD Elections
New BoD
njstahl
jun
mbh
phlee
Back to the Table of Contents
Closing
Bem motions to close
Devin seconds
Back to the Table of Contents
End