Board of Directors Meeting Directors in attendance: amyoh anddone asai bencuan bryli etw jyxzhang laksith ncberberi njha rayh rjz snarain Guests in attendance: adarshiyer* lucdar Guests marked with a * were appointed to BoD. Quorum for this meeting is 10 Meeting Started at 19:13 ## Agenda ### Coffee Chats Please sign up for whatever times you want! (probably starting this Friday/weekend) We will announce it to newstaff during staff meeting today ocf.io/coffeechats Interest list copy pasted from last week's bod: - bencuan + `float('inf')` + decal/admin/internal - njha + 3-5 + anything infra (esp k8s) - jyxzhang - anddone - etw + 3-5 + anything infra/k8s + security - laksith - rjz + 3 + anything infra (esp. non k8s) + security Ideas for things to do/talk about: - Introduce yourself, talk about some things you've done at the ocf and a couple things you really enjoy (or maybe some things you think need improvement) - Ask about their interests (based on groups/committees) - Ask for project ideas/things they want to see in the ocf - Hand out stickers - If you're comfortable doing so, share contact info (friend them on discord, etc) - Give them newstaff role on discord - Give them action items (ask for availability for meetings, contact SM's for more info about infra, etc.) ### Committee/group planning Current meeting times: - Internal: Sat 3-4pm - External: Sat 2-3pm - Finance: Fri 5-6pm biweekly - Decal: Tues and Thurs 8-10pm - Web: (?) - k8s: Saturday 11-12pm - Linux infra: Saturday 1-2pm - DDR: Saturday 12-1pm (?) ### Campus IT Printing Interrogation - Friday 10 AM - I think that cost, usage stats, student sentiment (that's a tougher one), management requirements/overhead, historical context and future plans are all applicable. Where did 20 pages/ day and 200/semester come from? Does OCF have a partnership with the libraries or other parts of the school on this? - Student Affairs IT have the following concerns (in order): student experience and needs admin workload $ (#finance-comm) number of pages - asai: lowered from 20->10 due to increased print demand, but raised it back when it got better. very few people print >20, but there are a few who try printing textbooks and use all our supplies - etw: rt#10932: graduate division printing query (never responded ?) - Berkeley might implement a centralized student printing??? - What does the Open Print Facility do in that case? ### After Hours Access - Want general keycard (+server room) access after 10PM for all staff - Conversation last semester was "there is a staffing shortage, no keycard 4 u" - sharay (@snarain, @ncbeberi) - Revisit convo since - COVID rules being rolled back starting March - Full in-person instruction has resumed - Multiple stakeholders not just us: (SUPERB, B&G) nextdoor, and dance groups for Eshleman after hours - Talk to Kaitlyn (replacement for Bahar)? - Issues last time: - Refrigerator - Fridge 4 keycard good trade IMO - asai - They said no one can sweep the building - B4 COVID the only sweep that happened was a building/UCPD officer came at midnight to check IDs. That's no different I think than the 10PM sweep we have now (in terms of staffing availability) - Plan - Contact a Senator to advocate for us and gather stakeholders - Used to be Liam Will. Could ask for whoever's office succeeded his to help. - Building is co-owned with ASUC - Meet Eleanor about future building hour expansions ### Buy Sheet - ocf.io/buysheet - Add more items to buy this semester: ocf.io/buy - pins - Sponsored by ASUC == no misc fund usage ?? - Approved - monitors - 30 monitors to replace - rjz: purchased 2 ASUS PA278CV for 849 total for e.g. madcow - basically the best 1440p monitor for office use that doesn't really break the bank - Dell is solid, it doesn't have DP and 750Tis don't have HDMI 2.0 so only 30Hz on 4K - Also should we get a ultrawide for eruption and use the current monitors for desktops? ~$990 for Samsung G9 49" - bought a used colorimeter for $90 - Spectrum monitor (good, but 1440p hard to get- basically vaporware at this point) - Needs DisplayPort and USB-C ideally - stickers - poll: https://docs.google.com/forms/d/12iCbHNP7N8m3TnitWHKRHJ9gql5QiZskLanxamulXi4/edit - seems like blue waddles design is clear winner - we can purchase 300? - approved - custom mousepads - Is anyone working on making/compiling design suggestions? - computer upgrades - rjz: we should put 1060s to use - which means we need PSU cables - lab supplies - Future k8s upgrade - HPC upgrade???? - DDR monitor - Upgrade to 32" monitor - Approved - rjz's 2 monitors - Approved - Looks ugly but good specs ### BoD Queue - ocf.io/rt - no new tickets this week ## Committee Check-ins ### University Affairs - We have a chartstring now - Approved signatories - Need to discuss policies around keycard scanners soon ### Opstaff Updates - Project assignments - Sticker designs, social media content calendar/graphics, flyers, posters, supplies organization - Cabinets need to be refilled with printer paper (whose responsibility?) - last semester, anddone did it - staff will take care of it now as well - Suggestions/ideas for opstaff projects - https://docs.google.com/document/d/1TXVl1Snh6WjCIoy6KEHmAblGDC7sYrmvd4Ir1HwWORw/edit?usp=sharing ### SM Updates - new disks for corruption installed, migrating data - error on one of riptide's SSD, RMA'd - errors on scurvy's SSDs, partially RMA'd - Y2K SFP+ NIC installed - server reboot/upgrade - complete! - some venvs broken, needs to be regenerated by the user - new mirrors server installed, new projects added - What to do with the old XCF Dell servers? - these are too old to be repurposed - L5630 CPUs, released in 2010 ### Internal Comm - SIGN UP FOR COFFEE CHATS - We are announcing it today in staff meeting - Hack day is coming soon (3-4 weeks) - Definitely not happening the week after next week ### External Comm - When2Meet meeting time https://www.when2meet.com/?14620841-osaiv - Current Operations: - Followed up with Berkeley student artists - njha following up with AWE - List for CS/Data clubs should be made - Follow up with MLK groups - Finalize lab 'theme' sectioning - Contacting large parties for promotional material/gear/posters - Nvidia, Apple, Texas Instruments, etc. (Add to the list below!) ### Finance Comm - Will discuss monitors at finance meeting on Friday 5 PM (2022-02-18) - Custom OCF mousepads (need design) - should be an opstaff project ### Decal Comm - Come T/Th Meeting Adjourned at 20:11 Notetaker: bencuan